Making the most of our users' favorite feature

      Last month we asked our users to tell us their favorite Meetingbird feature. The overwhelming favorite was Meetingbird Projects, which group related meetings into organized, chronological lists. Today we’re excited to show you how to make the most of this unique feature.

Meetingbird Projects organize notes from related meetings into a single chronological list

What's so great about Projects?

      First, a little bit about why Projects have become such an essential tool. Our users pointed to two main reasons:

1. Meetings build on the progress from last time

      We’re all used to creating a new Google Doc or Evernote entry for each meeting we attend, but that habit isolates the information discussed in each meeting. It’s why recurring meetings waste so much time recapping things that were previously discussed. With Meetingbird Projects, it’s easy to see what was discussed in previous meetings, so meetings naturally build on the progress from last time.

2. Everyone stays on the same page

      Meetings are where important topics are discussed and significant decisions are made. Unfortunately, information discussed in a meeting doesn’t usually spread much farther than the actual attendees of the meeting. Projects helps promote information sharing across your team by 1) making meeting notes easily accessible to everyone and 2) notifying team members about important meetings that they may not attend themselves.

What should I create a Project for?

      One of the great things about Projects is that they can be used for just about anything. If you’re a product manager, you might have projects like “iOS app meetings”, “Weekly engineering meetings”, and “Version 2.0 launch preparations”. If you’re a student, you might have projects like “ART 100 lectures” and “Entrepreneurship club meetings”.
      Take a look at the recurring or related meetings on your calendar to figure out the projects that you should create. Do you meet with the same group of people every week? Do you have a series of meetings over the coming months that all relate to the same topic? These kind of meetings are perfect for Projects.

Creating a new Project takes seconds

What are Project Followers?

      When you create a new project, you’ll be able to make team members followers of that project. As Followers of the project, they’ll get notified about activity within the project. For example, if you’re creating a project called “Weekly engineering meetings”, you might want to add members of the engineering team as followers of the project. As you might imagine, adding followers is a great way to keep everyone on the same page on important meetings.

What if this project is super secret?

      By default, newly created projects are shared with your entire team on Meetingbird (this helps promote transparency and communication across your team), but we know that some projects need to stay private. Luckily, Meetingbird has a “Followers Only” privacy mode that will make a project visible only to the followers you choose.

      Now that you're expert on Projects, go ahead and experience them for yourself at Have a different favorite feature? Let us know at